When and how must I send certified copies of my academic records to the university?
When you apply for admission to a degree programme using our online application system, you need only upload digital copies of your academic records. If you are admitted onto a study programme you will then receive an ‘Admission Statement’ by email from the faculty. This statement will explain exactly which academic records (certified copies) must be sent to Leiden University’s Admissions Office by post and the deadlines for doing so.
- If you have a non-Dutch diploma:
Copies must be certified as genuine (i.e. bearing an original stamp and signature) by the registrar of your institution or the head of your department. They must be sent in a sealed institution envelope to Leiden University’s Admissions Office, either by you or directly by the institution. If you cannot meet these requirements please instead submit officially legalised or apostilled documents - see the Dutch Government information on legalising documents via the link below. Photocopies of certified/legalised copies are not acceptable, nor are copies certified by local municipal authorities.
If you are asked to submit a diploma but it will not be issued in time please instead submit a complete certified transcript accompanied by an original statement from your institution confirming that you have graduated.
If the original documents are not issued in English, French, German or Dutch they should be translated by a sworn translator (or the institution itself) and attached to the original documents.
- If you have a Dutch diploma:
Certified copies of Dutch academic records may be sent to the Admissions Office directly by the issuing institution or by the applicant him/herself.